TradesPilot
AI office manager for NZ tradies
You're great at the trade.
The admin is
killing you.
TradesPilot is an always-on AI office manager built for NZ tradies. It quotes, books, invoices, chases payments, and handles the follow-up — all from a simple Telegram chat. No apps to learn. No extra staff.
A day on autopilot
Here's what happens while you're on the tools
No dashboard to log into. TradesPilot handles the admin and only checks in when it needs your say-so — via the Telegram chat you already have on your phone.
A cold quote gets chased automatically
It's been 5 days with no reply. TradesPilot drafts a polite follow-up, shows it to you, and sends the moment you say go.
Customer accepts the quote online
They tap the link in their email. TradesPilot notifies you, books the job, and sends them a confirmation with an ICS calendar invite.
Job photos go into Drive, post drafted for Facebook
Snap the finished work, send to the chat. Photos land in the job folder and a post caption is ready for your approval.
Invoice sent, pay-link included
Say "invoice Dave for today's job" in the chat. TradesPilot raises it in Xero, emails it with a Stripe pay-link, and tracks whether it's been paid.
The full job lifecycle, handled
From first enquiry to five-star review
TradesPilot follows every job through six stages — so nothing slips, and you never have to chase anything manually again.
Quotes that write themselves — and chase themselves
Say "quote Dave $850 for hot water cylinder" in the chat. TradesPilot builds the quote, emails it, and follows up automatically if Dave goes quiet.
Instant booking when they say yes
Customer accepts via the online link. TradesPilot books the job, sends them a confirmation with a calendar invite, and reminds them the day before.
Job photos stored and post ready before you leave site
Send photos to the chat. They go into a Drive folder for the job and a Facebook post is drafted for your approval — takes 30 seconds.
Invoices raised in Xero, pay-link included
"Invoice Dave for today" — done. Invoice raised, emailed with a Stripe pay-link, and tracked until it's paid. Overdue? TradesPilot chases it.
Payment confirmed, Xero updated automatically
Stripe payment lands and Xero is updated the same second. You get a notification. No manual reconciling.
Google review request sent, response drafted
Job's done and paid — TradesPilot sends a polite review request. When reviews come in, it drafts a genuine reply for your nod before posting.
Pricing
Two plans, no lock-in
Starter answers when you ask. Growth notices when you don't. All prices in NZD.
Starter
$49 NZD / month
- Telegram AI assistant — answers when you ask
- Quote builder + Gmail send
- Xero invoicing + Stripe pay-links
- Chases quotes that go quiet
- Job tracking: quote → booked → done → invoiced
- Receipt capture + email triage
- Job booking + ICS calendar
- Weekly digest
Growth ★
$99 NZD / month
- Everything in Starter
- 15 automatic checks, not 1 — Starter helps you send the invoice; Growth makes sure it gets paid
- Chases overdue invoices without being asked
- Spots finished jobs you haven't invoiced
- Customer confirmations + day-before reminders
- Job photos → Drive + Facebook draft
- Review requests + follow-up after a job
- Monthly P&L + insights report
- Autopilot — handles the routine ones on its own
Add-on — available on either plan
StockPilot
Inventory tracking via Telegram chat. Low-stock alerts, reorder suggestions, receipt → stock auto-match, and materials cost per job so you know your true margin.
+$49 NZD / month
Your first month is free, on Growth. You get the full set — all 15 automatic checks — so you can see what the proactive side actually does before you pay for anything. Nothing is charged while you're trialling, and we'll tell you before it ends.
When the trial ends, you pick one of three:
- Growth, 6 months prepaid — $594 NZD. Setup fee waived. ★ Best value
- Growth, monthly — $200 setup fee + $99/month
- Starter, monthly — $200 setup fee + $49/month. We'll tell you exactly which features stop before you choose it.
The one-off $200 NZD setup fee covers onboarding, Xero + Gmail + Drive connect, and a custom persona for your business. It's charged when you convert — never during the trial — and waived entirely if you prepay 6 months of Growth.
Ready to get the admin off your plate?
Tell us about your trade and we'll have your agent set up within a week.